TANZANIA YOUTH ALLIANCE (TAYOA)
TAYOA is implementing community level adolescent girls and young women (AGYW) and adolescent boys and young men (ABYM) biomedical, behavioral and structural HIV prevention intervention branded as “TIMIZA MALENGO” in 38 target Districts in Tanzania The organization is seeking to recruit qualified individuals to fill the available positions.
INTERNAL JOB VACANCIES AT TANZANIA YOUTH ALLIANCE
PROJECT MANAGER (01 Post)
Job Title: Human Resource Officer (1 Post)
Reporting to: Chief Executive Officer
Working Location: On-Site
Position Summary:
The Project Manager will be responsible for the direct management of Timiza Malengo project including; planning, execution, monitoring, evaluation and reporting of project implementation, budget management, CSOs and CBOs management. The project manager will lead a team of other project staff and offer them technical support in project implementation geared towards accelerating project management. He/ She will also be responsible for managing communication among key project stakeholders including senior management, project primary fund recipient, project community stakeholders, donors, government and non-governmental stakeholders.
Duties and Responsibilities:
- Develop annual costed project work-plans in-line with agreed project plan, objectives, outcomes and deliverables, and national guidelines.
- Coordinate overall implementation, monitoring and evaluation of project activities as per approved work plan and budget and ensure that TAYOA attains and exceeds assigned targets.
- Supervise, provide technical support on program implementation and perform periodic performance evaluation to other project staff under him/her.
- Mobilize and engage all key project stakeholders, including central and local government authorities, community stakeholders and direct project beneficiaries, in the planning, implementation and evaluation of project implementation.
- Oversee and ensure efficient management project expenditure and other resources as per approved work-plan and budget.
- Work with the project M&E manager to put in place an efficient system for routine project data recording, cleaning, reporting and data utilization.
- Lead and actively participate in programmatic and scientific analysis of project data to inform planning, decision making and resource allocation in project implementation as well as wider dissemination of project findings.
- Prepare routine and ad-hoc project reports, share them for review and approval by supervisor and senior management, and submit them to other stakeholders as per agreed timelines.
- Organize periodic project review meetings, as per approved work-plan, and ensure active engagement of all relevant key stakeholders.
- Perform any other relevant duties as assigned by his/her supervisor.
Required Qualifications, Skills and Experience:
- Medical Degree and Post graduate training in Public Health, project management or any related field.
- At least five (5) years relevant working experience in project planning and implementation at both facility and community settings.
- At least five (5) years working experience in an NGO environment or donor funded project. Experience with Global Fund projects will be an added advantage.
- Good knowledge of the National Health System.
- Demonstrated outstanding leadership, strategic thinking, organizational and representational skills.
- Expertise in research and with ability to identify, adapt best practices to specific project contexts.
- Excellent verbal, written, interpersonal and presentation in English as well as in Kiswahili.
- Ability to coach, mentor and develop technical capacity in regional and national projects as well as technical staff.
Human Resources Manager(1 Post)
Job Title: Human Resource Officer (1 Post)
Reporting to: CEO
Working Location: Dar es salaam
The human resource officer will be responsible for providing support for operations and outreach team through all covered TAYOA projects. He/she will coordinate and deliver all human resource services like training, mentorship, orientations, recruitment, staff performance supervision, staff development, and staff relations in line with set organization human resource policy, proceedings, and practices.
Essential Duties and Responsibilities:
- Provide support in the management of existing staff, human resource operations, processes, and systems to help ensure effective human resource service delivery.
- Maintain TAYOA’s human resource files records as per the required standards and policies.
- Monitor and update staff employment contracts, position changes, resignations, and staff transfer to different areas of operations as per approved guidelines and ensure effective information flow to the field offices.
- Support on staff performance management, staff development, and staff relations as per human resource policies.
- Participate in staff interview sessions when required and provide guidance to the interview reports and interview assessment tools and documents used for the TAYOA recruitment process.
- Administer and monitor the various TAYOA staff benefits such as medical insurance, staff leaves, staff safety etc.
- Administer, monitor, and provide support in the timely administration of the monthly TAYOA payroll for all staff as per the organization standards.
- Ensure follow up on processing and payment of all TAYOA statutory payments as required in compliance with the laws of Tanzania; E.G. PAYE, social security fund, Workers Compensation fund (WCF), Higher education student loan board (HESLB) repayments etc.
- Provide technical guidance to TAYOA staff in line on employee relations issues, grievance, and disciplinary procedures and promote sound employees’ relations for staff.
- Carry out human resource field visits as assigned to support in addressing staff concerns that may need attention, help interns, peers, and other support teams in the field.
- Support any other work assigned to him/her.
Qualifications:
- Bachelor’s degree in Human Resources Management, Law, Social Sciences or related fields of study.
- Working experience of at least 1 year, in an NGO environment, would be an added advantage.
- Demonstrate understanding and proficiency in the field of Human Resources management and the ability to work under minimum supervision.
- Good understanding of the legal requirements of the United Republic of Tanzania, relating to Human resources, Labor laws, and Administrative law.
- Good interview, negotiation, listening, and counseling skills.
- Good understanding of employment-related statutory requirements, organization policies system, and management.
- Excellent planning, coordinating, and reporting skills with the ability to organize complex workloads.
- Ability to maintain confidentiality with a higher aim of professionalism.
- Excellent IT skills especially Microsoft office package.
Competence:
- Ability to communicate effectively in English and Kiswahili both orally and in writing.
- Good and strong interpersonal skills both soft and hard.
- Good understanding of technology and its uses will be an added advantage
- Ability to perform multi-task and meet demanding deadlines for assigned tasks, sometimes work under pressure and deliver.
- Flexible and adaptable to any environment, especially through communities and local government.
- Able to have Attention to details.
How to apply:
All interested candidates who feel to meet the above qualifications for this post, please send an application letter, explaining how you are able and fit for this post in not more than one page.
Then, send the application with your Curriculum vitae including three referees through email at; hr@tayoa.or.tz
Otherwise, you can drop your application at TAYOA HQ offices located at Bahari Beach Corner, Kunduchi.
Application Deadline: 2024-05-31
Program Officer(1 Post)
Job Title: Program Officer(1 Post)
Reporting to: Project Manager
Working Location: On-Site
Reports to: Chief Executive officer (CEO)
Location: Dar Es Salaam
Application Deadline: 12th December 2024
Job Summary:
The Finance Manager will oversee implementation of effective and highly efficient Programs’ financial operations systems as per acceptable standards. Ensures all financial operations, strategic and tactical matters as they relate to financial planning, budget preparation and management, cost benefit analysis and forecasting needs are done effectively. S/he Will prepare quarterly and annual financial reports and ensure on-time submission to the Global Fund as required. S/he will be reporting to the Project Director administratively and functionally shall be reporting to the Managing Director.
Main Roles and Responsibilities:
- Assist the Project Manager in the general financial management of the project.
- Administer and manage Finance personnel under personnel policies and procedures;
- Assist Project Manager in local staff and consultant recruitment, hiring, and contracting;
- Coordinate with human resources management and development matters including performance appraisal and identification of training needs in Finance and make recommendations to the Senior Management for continued employment of finance staff who are well-trained.
- Liaise with Senior Management and staff to ensure the maintenance of good employee relations and employment practices for the required high degree of morale and discipline at all times.
- Manage project property in compliance with GF guidelines and regulations, including submission of monthly and other quarterly reports;
- Respond to pertinent information requests from GF and other project partners as necessary to maintain smooth relationships as required.
- Initiation and implementation of bank/ mobile transfer payment system, which reduces the risks of carrying bulk cash and facilitates easy payment of per diems and allowances to the staff and other stakeholders.
- Preparation of Project annual budget and manage that fund by making sure that the project targets are meet on time
- Preparation of program Financial Reports such as quarterly and annual reports, liquidation repots, and any other financial reports for the submission to the donor (Global Fund) for Project evaluation
- Reviewing the outreach retirements against the Imprest taken;
- Conducting spot check review and any other financial review as per the requirement of the program internal control procedures
- Review Monthly Bank Reconciliation
- Review Reconciliation of ledger accounts
- Review Fixed Assets Register.
- Preparation of the program Fund Accountability Statement
- Working with auditor during audit and provide details explanation on any enquiries.
- Building capacity to staffs on compliance with various rules and regulations including organization and donor requirements.
Requirements, Education, work experience and skills:
- Bachelor degree in Finance, Accounting, Economics. Masters in a relevant field is mandatory.
- Must be holder of Certified Public Accountant (CPA-T) or equivalent certification recognized by NBAA required.
- At Least Five to Seven (5-7) years of progressive experience in finance or accounting roles, three (3) years of supervisory experience required.
- Proven experience in strategic financial planning, budgeting, forecasting, and financial analysis.
- The ability to think strategically and contribute to the organization’s long-term financial planning and growth.
- Strong problem-solving skills to address financial challenges and recommend effective solutions.
- High ethical standards and integrity to handle sensitive financial information and must adhere to ethical guidelines.
- Experience in preparing and presenting financial reports to senior executives and stakeholders.
- Knowledge of financial risk management principles and strategies to protect the organization’s financial interests.
- Understanding of financial regulations and compliance requirements relevant to Global Fund and TAYOA financial Manual.
- Excellent written and verbal communication skills to convey complex financial information clearly to non-financial stakeholders.
- Familiarity with financial software and tools such as ERP systems, Excel, financial modeling software, and data analysis tools
- Experience leading and managing teams, demonstrate ability to oversee and guide the financial professionals.
- Proficiency in creating and managing budgets, as well as forecasting financial performance.
- Excellent communication and report writing skills both in Kiswahili and English
- Experience of working with Global fund will be an added advantage
Procurement and Supply Officer(1 Post)
Job Title: Procurement and Supply Officer (1 Post)
Reporting to: CFO
Working Location: Dar es salaam
A Procurement Officer is required to ensures the smooth acquisition of goods, services, and materials for their organization. They act as guardians of an organization’s spending, securing the best possible value while meeting specific needs.
Essential Duties and Responsibilities:
- Manage the procurement process from requisition to contract finalization
- Source and evaluate potential vendors and suppliers
- Negotiate pricing and contract terms with vendors
- Issue purchase orders and ensure on-time delivery
- Maintain accurate records of all procurement activities
- Build and manage strong relationships with vendors
- Stay up-to-date on market trends and identify cost-saving opportunities
- Manage warehouses, fleet and Organization Assets
Qualifications:
- Bachelor’s degree in Business Administration, Supply Chain Management, or a related field (preferred)
- Minimum of 1 year of experience in procurement or a related role
- Strong analytical and problem-solving skills
- Excellent negotiation and communication skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
Competence:
- Strong negotiation skills are key to securing the Organization’s needs while building win-win partnerships.
- The ability to analyze data, identify problems, and make sound procurement decisions is essential.
- Procurement involves meticulous attention to detail to ensure accuracy and compliance with regulations.
- Strong organizational skills and time management are crucial.
- Problem-Solving: Unexpected situations arise. Problem-solving skills and the ability to find creative solutions are valuable assets.
How to Apply:
All interested candidates who feel to meet the above qualifications for this post, please send an application letter, explaining how you are able and fit for this post in not more than one page.
Then, send the application with your Curriculum vitae including three referees through email at; hr@tayoa.or.tz Otherwise, you can drop your application at TAYOA HQ offices located at Bahari Beach Corner, Kunduchi.
Secretary(1 Post)
Job Title: Secretary (1 Post)
Reporting to: HR
Working Location: Dar es salaam
The Secretary, is the backbone of the organizations. He/She is expected to provide critical administrative support, ensuring the smooth day-to-day flow of an office.
Essential Duties and Responsibilities:
- Answer phones, screen inquiries, and professionally direct calls and visitors to the appropriate personnel
- Manage executive calendars, schedule appointments, meetings, and travel arrangements.
- Draft and proofread professional correspondence, emails, and presentations.
- Maintain efficient filing systems (digital and physical) and organize documents.
- Order office supplies, manage inventory, and ensure a smooth workflow.
- Utilize office software (MS Office Suite) and potentially learn additional programs specific to our company.
Qualifications:
- An accredited certificate of Secretarial qualification from a recognized institution
- Minimum 3 years of experience as a Secretary or Administrative Assistant
- Exceptional communication and interpersonal skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong organizational and time management skills
- Ability to prioritize tasks, maintain confidentiality, and work independently
- Positive attitude, professionalism, and a willingness to learn
Competence:
- Excellent written and verbal communication are key. They should be able to draft clear and concise emails, letters, and presentations.
- Expertise in organizing and maintaining filing systems (both digital and physical) ensures easy information retrieval.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential. In some cases, knowledge of industry-specific software might be required.
- The ability to handle multiple tasks simultaneously while prioritizing effectively is key in a fast-paced environment.
- Ability to maintain confidentiality of sensitive information is essential for building trust within the organization.
- A friendly demeanor, professional communication, and a willingness to help create a positive work environment.
- The ability to take initiative and adapt to changing priorities is important.
How to Apply:
All interested candidates who feel to meet the above qualifications for this post, please send an application letter, explaining how you are able and fit for this post in not more than one page.
Then, send the application with your Curriculum vitae including three referees through email at; hr@tayoa.or.tz Otherwise, you can drop your application at TAYOA HQ offices located at Bahari Beach Corner, Kunduchi.
FINANCE MANAGER (01 post)
Reporting to: Chief Executive officer (CEO)
Working Location: Dar es salaam
The Finance Manager will oversee implementation of effective and highly efficient Programs’ financial operations systems as per acceptable standards. Ensures all financial operations, strategic and tactical matters as they relate to financial planning, budget preparation and management, cost benefit analysis and forecasting needs are done effectively. S/he Will prepare quarterly and annual financial reports and ensure on-time submission to the Global Fund as required. S/he will be reporting to the Project Director administratively and functionally shall be reporting to the Managing Director.
Main Roles and Responsibilities:
- Assist the Project Manager in the general financial management of the project.
- Administer and manage Finance personnel under personnel policies and procedures;
- Assist Project Manager in local staff and consultant recruitment, hiring, and contracting;
- Coordinate with human resources management and development matters including performance appraisal and identification of training needs in Finance and make recommendations to the Senior Management for continued employment of finance staff who are well-trained.
- Liaise with Senior Management and staff to ensure the maintenance of good employee relations and employment practices for the required high degree of morale and discipline at all times.
- Manage project property in compliance with GF guidelines and regulations, including submission of monthly and other quarterly reports;
- Respond to pertinent information requests from GF and other project partners as necessary to maintain smooth relationships as required.
- Initiation and implementation of bank/ mobile transfer payment system, which reduces the risks of carrying bulk cash and facilitates easy payment of per diems and allowances to the staff and other stakeholders.
- Preparation of Project annual budget and manage that fund by making sure that the project targets are meet on time
- Preparation of program Financial Reports such as quarterly and annual reports, liquidation repots, and any other financial reports for the submission to the donor (Global Fund) for Project evaluation
- Reviewing the outreach retirements against the Imprest taken;
- Conducting spot check review and any other financial review as per the requirement of the program internal control procedures
- Review Monthly Bank Reconciliation
- Review Reconciliation of ledger accounts
- Review Fixed Assets Register.
- Preparation of the program Fund Accountability Statement
- Working with auditor during audit and provide details explanation on any enquiries.
- Building capacity to staffs on compliance with various rules and regulations including organization and donor requirements.
Requirements, Education, work experience and skills:
- Bachelor degree in Finance, Accounting, Economics. Masters in a relevant field is mandatory.
- Must be holder of Certified Public Accountant (CPA-T) or equivalent certification recognized by NBAA required.
- At Least Five to Seven (5-7) years of progressive experience in finance or accounting roles, three (3) years of supervisory experience required.
- Proven experience in strategic financial planning, budgeting, forecasting, and financial analysis.
- The ability to think strategically and contribute to the organization’s long-term financial planning and growth.
- Strong problem-solving skills to address financial challenges and recommend effective solutions.
- High ethical standards and integrity to handle sensitive financial information and must adhere to ethical guidelines.
- Experience in preparing and presenting financial reports to senior executives and stakeholders.
- Knowledge of financial risk management principles and strategies to protect the organization’s financial interests.
- Understanding of financial regulations and compliance requirements relevant to Global Fund and TAYOA financial Manual.
- Excellent written and verbal communication skills to convey complex financial information clearly to non-financial stakeholders.
- Familiarity with financial software and tools such as ERP systems, Excel, financial modeling software, and data analysis tools
- Experience leading and managing teams, demonstrate ability to oversee and guide the financial professionals.
- Proficiency in creating and managing budgets, as well as forecasting financial performance.
- Excellent communication and report writing skills both in Kiswahili and English
- Experience of working with Global fund will be an added advantage
FINANCE OFFICER (01post)
Job Title: FINANCE OFFICER(1 Post)
Reporting to: Finance Manager
Working Location: Dar es salaam
Job Summary:
The finance officer is a self-motivated individual whose objective is to assist the project finance and admin officer and the entire finance team in finance roles that pertain to the proper funds management for the Timiza Malengo Project. He/She will be responsible for reporting to the Finance Manager who will supervise him/her on daily work activities.
Duties and Responsibilities:
- Record and posting of approved financial transactions into the accounting system.
- Maintain banking records and filling them out in an appropriate manner.
- Executing activities payment via mobile/bank transfer systems and capturing the records in the accounting
- Processing duly approved disbursements of both cash and banking adherence to policy and procedures
- Ensuring that all payment requisitions are complete with all necessary support documentation such as Pro forma invoices/bids, LPO, selection minutes, delivery notes, tax invoice timesheets, and reports of activities before making payments,
- Also ensuring that all payments are properly coded and cancelled with PAID stamp.
- Be part of report preparation for internal and external stakeholders use.
- Be part of audit preparation and for the purpose of learning support the entire audit process.
- Perform all other work-related duties as may be assigned by the immediate supervisor.
Requirements: Education and experience
- Bachelor’s degree /advanced diploma in Business, Finance, Administration or Accounting
- Knowledge on accounts payables, receivables, cash, bank and maintaining general ledger
- Interpersonal skills, bookkeeping skills and attention to details
- Ability to work independently and as a team.
- Minimum of 5 years working experience prior in international or local organization
- Highly proficient computer skills including in-depth knowledge of excel and major Microsoft programs
- Extensive experience of working in finance office with the ability to organize and undertake administration and record-keeping within a regulatory framework
- Excellent communication skills both written and verbal preferably in Kiswahili and English
- Proactive and supportive in a team environment, whilst able to take initiative within the remit of the post.
- Self-motivated, trustworthy, honest, high level of integrity, and ability to maintain confidentiality and understand the relevance of this position.
- Ability to remain impartial and sympathetic to the needs of others
- Ability to build rapport quickly forming successful working relationships with external organizations or individuals.
IT Technician(1 Post)
Job Title: IT Officer (1 Post)
Reporting to: CFO
Working Location: Dar es salaam
Essential Duties and Responsibilities:
- Provide technical support to staff, diagnosing and troubleshooting computer hardware, software, and network issues.
- Install, configure, and maintain computer systems, peripherals, and software applications.
- Manage user accounts and access permissions, ensuring data security.
- Monitor network performance and proactively identify and resolve potential problems.
- Perform routine maintenance tasks to keep systems running smoothly.
- Stay up-to-date on the latest IT trends and technologies.
- Document procedures and troubleshoot issues to ensure knowledge transfer within the team.
- Assist with IT projects as needed.
Qualifications:
- Minimum of 2 years of experience in a technical support role or related IT experience.
- IT certification from a recognized institution.
- Strong understanding of computer hardware, software, and networking concepts.
- Excellent problem-solving and analytical skills.
- Effective communication and interpersonal skills to interact with users of varying technical backgrounds.
Competence:
- Patience, empathy, and a service-oriented mindset go a long way in building trust and rapport with users.
- Understanding user needs and frustrations is essential for effective troubleshooting. Active listening skills ensure they can diagnose issues accurately
- Documenting procedures and troubleshooting steps ensures knowledge transfer within the IT team and improves future problem-solving.
- Collaboration with colleagues and other departments is essential in resolving complex IT issues.
- Effective time management and prioritization skills keep them organized and efficient.
How to Apply:
All interested candidates who feel to meet the above qualifications for this post, please send an application letter, explaining how you are able and fit for this post in not more than one page.
Then, send the application with your Curriculum vitae including three referees through email at; hr@tayoa.or.tz Otherwise, you can drop your application at TAYOA HQ offices located at Bahari Beach Corner, Kunduchi.
MONITORING & EVALUATION MANAGER (01post)
Job Title: MONITORING & EVALUATION MANAGER (01post)
Reporting to: Project Manager
Working Location: Dar es salaam
Job Summary:
The Monitoring and Evaluation Manager will provide strategic vision, management guidance, and oversight of Timiza Malengo project. She/He will lead TAYOA technical support for the strengthening of regional and national HIV M&E systems, as well as project M&E, ensuring that all activities meet the highest technical standards. She/he will oversee teams focused on design and implementation of M&E strategies, data quality assurance, associated frameworks, and methodologies as well as knowledge management and global technical leadership activities framework to enable all parties to share and access all knowledge and information. Reporting direct to Project Manager and Financial Manager.
Duties and Responsibilities:
- The M&E Manager is responsible for coordinating program monitoring and reporting activities for Timiza Malengo Project and Community programs.
- Provide technical assistance in strengthening the national M&E system for all TAYOA-supported programs
- Build the capacity of site staff and council health management teams to set a functional groundwork for efficient data collection, entry, compilation, and timely reporting at site level, district level and regional level.
- Contribute to the development and implementation of the organization’s M&E framework including indicator mapping
- Develop and implement standard operating procedures for data collection, collation, verification and use at each level of the health information system.
- Prepare quarterly, semi-annual and annual progress reports within described deadlines
- Facilitate utilization of site and district reports for program planning, management and evaluation.
- Lead the preparation of M&E-based quarterly feedback reports for the sub-grantees, district partners, and Ministry of Health partners.
- Participate in periodic data quality assessment activities to track progress in data management at individual sites focusing on different supported program areas
- Liaising with the Evaluation and Research coordinator to identify operational research areas.
- Writing and dissemination of lessons learned and best practices
- Oversee timely site and district-level target distribution and monitor and report monthly on target performance to the program team and senior management team
- Carry out any other responsibilities as assigned by the immediate supervisor
Requirements: Education, Experience, and skills
- A degree in Computer Science, Statistics, or equivalent. Master’s in public health or Monitoring and Evaluation will be an added advantage.
- Previous work experience in M&E in HIV-related interventions.
- Knowledge of various statistical data packages including Epi info, Stata, etc is very essential Computer literacy, with comfortable working experience with the basic Microsoft packages (Word, Excel & PowerPoint, and Access).
- Excellent written and oral communication in English and Kiswahili
- Ability to work under pressure and timely meet deadlines
- Ability to plan, and implement independently or in a team
MONITORING & EVALUATION OFFICER (01)
Reports to: Monitoring &Evaluation Manager
Location: Dar Es Salaam
Application Deadline: 12th December 2024
Job Summary:
The Monitoring and Evaluation (M&E) Officer will be responsible for quality data capture, collection and reporting. S/he is responsible for managing data collection and reporting for M&E framework including designing tools, methods and process for monitoring of the project to ensure progress and results. Under the support of M&E Manager, she/he will support development of M&E and reporting formats to monitor delivery and technical outcomes with a focus on module and assigned targets.
Main Roles and Responsibilities:
- Develop, implement and coordinate an effective and efficient Global Fund M&E system that ensures all Project M&E needs are met
- Develop and refine performance indicators to ensure that they are objective, practical, specific and cost effective for the GF Project
- Lead and support implementation of project performance indicators for results/impact measurement
- Continuous review of existing monitoring tools and adapt them accordingly
- Develop and maintain appropriate project specific database
- Compile monthly, quarterly, semiannual and annual project reports from project sites for internal and external use.
- Conduct regular visits to SRs to monitor quality project implementation and ensure adherence to national SOPs, policies and other guidelines.
- Lead review of SRs quarterly reports through desk and On-site data verifications exercise by conducting cross-checks of various primary documents (HTS register, HTS summary forms, KVP forms, Service provision forms, TB forms e.t.c) and share findings through summary reports.
- Ensure quarterly reported data is entered into national systems (DHIS2&ETL) and Indicator Results Table (IRT) database and matches with data reported in quarterly reports
- Analyze data reported in national systems and IRT to assist the GF-PMU for Project decision making and improvement.
- Coordinate/assist documentation of best practices and success stories across Tanzania Youth Alliance.
- Participate in knowledge management for TAYOA
- Any other relevant duties assigned by the Supervisor-M&E Manager
Requirements, Education, work experience and skills:
- Bachelor’s degree in a relevant field such as Public Health, Statistics, Social Sciences, or a related discipline.
- At Least Three to Five (3 – 5) years of experience in Public health, preferably in the field of HIV and AIDS prevention and treatment Projects.
- Familiarity with relevant international and national guidelines and regulations related to HIV and AIDS programs.
- Strong analytical skills to collect, analyze, and interpret data effectively.
- Attention to Detail to ensure accuracy in data collection and analysis.
- Excellent written and verbal communication skills to effectively convey findings and recommendations to diverse stakeholders.
- Proficiency in statistical analysis software (e.g., SPSS, STATA, R) and Microsoft Office Suite is often required.
- Basic project management skills to manage and coordinate M&E activities within a project or organization.
- Familiarity with M&E frameworks and tools commonly used in the field.
- Understanding of various data collection methods, including surveys, interviews, focus groups, and observation.
- Ability to work collaboratively with teams and build relationships with partners and stakeholders.
- Ability to write clear and concise reports that communicate findings and recommendations for Global Fund effectively.
- Ability to identify issues and develop solutions for improving project performance based on data analysis
- The Monitoring and Evaluation officer will assist with tools, frameworks, and data collection methods and support data collection in the implementation of the Project.
How to Apply:
PROJECT DRIVER (03)
Reports to: Project Manager
Location: Dar Es Salaam/On -Site
Application Deadline: 12th December 2024
Job Summary
The Project Driver provides support to the success of the project by providing safe and reliable transportation of its staff, partners’ staff, consultants, and program participants, including providing operational and logistical support to ensure smooth implementation of office activities.
The Project driver will ensure compliance with Tanzania Youth Alliance motor vehicle operation and fuel card use policies and observes road safety requirements in accordance with the Tanzania Road Traffic Act and other driving directives. The Project driver will coordinate with his/her supervisor, the designated lead driver and the Finance Manager on transport maintenance and repair and if alternative transport is necessary. The Project Driver will be supporting national level activities in all areas of the project implementation as needed .
Responsibilities
- Work closely with field programmatic, and technical teams to ensure the timely delivery of planned activities.
- Coordinate program training, including but not limited to training venue identification, training facilities logistics arrangement in collaboration with other program teams at the office.
- Support and facilitate collection of data from participants during project activity implementation as needed
- Prepare and submit expense report linked with training payment of specific project activity the Project driver was assigned
- Take photos during project activity implementation and submit to project Management team for reporting
- Support spot/compliance check activities in the site s/he is assigned to
- Provide administrative and logistical support to project teams working in the region to ensure all travels are timely planned and executed, including advance time preparation and reconciliation.
- Set up and maintain an electronic and hard copy filing system for the project documents.
- Perform other duties as directed by your immediate supervisor to ensure the sound functioning of the office and achievement of project goals
Driving
- To safely, reliably, and time consciously drive project staff, partner staff, consultants, visitors, and project participants for business purposes.
- To operate in strict compliance with the organizational vehicle management policies and procedures and the Republic of Tanzania highway traffic code.
- To drive defensively to avoid and handle any unexpected events caused by other road users.
- To ensure the assigned vehicle is only used for official project purposes.
- Complete the vehicle mileage log after each trip and ensure travelers sign off. Present the log at the end of each month to the Administrator for analysis.
- To exercise a high level of security consciousness all the time when driving including locking windows/doors and observe other drivers driving behavior
- Ensure the assigned project vehicle is always parked in a safe location and at recommended time.
- Track vehicle insurance and licensing expiry dates and notify the Transport Officer
- Report any accidents to the Transport Officer/Transport Manager and the relevant authority immediately and get references where possible plus particulars of the Driver, registration number, and insurance policy number, in case of involvement with other motor vehicles.
Vehicle Maintenance
- Ensures assigned vehicle is in sound and operable condition at all times.
- Ensure assigned vehicle is clean at all times
- Track vehicle servicing dates and notify the Transport Officer/Transport Manager
- Request through Maintenance requisition form to perform routine service/vehicle repairs and notify the Transport Officer/Transport Manager in writing if major repairs are necessary
- To complete the vehicle maintenance log each time a fault is noted or a vehicle is serviced or repaired and present the log at the end of each month to the Transport Officer/Transport Manager for analysis
Office Support,
- Provide routine office support services as instructed by the Managing Director and other senior staff
- Perform any other duties as may be assigned.
Qualifications and Requirements
- Secondary school education, ability to speak, read and write English and Kiswahili.
- Must possess a valid Tanzanian Driver’s license – Class C.
- Minimum of 1 years of relevant work experience, preferably with an NGO, International /local organization
- Must have the Advanced Driving Certificate from the National Institute of Transport (NIT)
- Pleasant personality and willingness to follow and implement instructions.
- Requires a self-starter who does not need a lot of active supervision or detailed instructions in order to perform his/her regular duties.
- The Driver must be able to handle various assignments, sometimes under pressure of deadlines.
- Willingness to work overtime
- He/she must be cooperative, hardworking, adaptability, as is the ability to project a professional and consistent image.
- Both internal and external clients must see the Driver as a person of competence, high integrity, capable and dependable
- TAYOA offers competitive salaries and a comprehensive employee benefits package.
Applicants must submit a single document for upload to include cover letter, resume, and references through hr@tayoa.or.tz or visit our office located at Bahari beach Ununio 35/1 Plot C.
Please submit your application before 12th December 2024, kindly note that only shortlisted applicants will contacted
For further information about Tanzania Youth Alliance , visit our website at www.tayoa.org
Tanzania Youth Alliance, is an equal opportunity employer and does not discriminate based on gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria.
RECRUITMENT SCAMS & FRAUD WARNING
Tanzania Youth Alliance has become aware of scams involving false job offers. Please be advised:
- Recruiters will never ask for a fee during any stage of the recruitment process.
- All active jobs are advertised directly on our careers page.
- Official emails will always arrive from @ hr@tayoa.or.tz